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Submit art to:

ART FOR 4-COLOR PRINTED COVERS (Capri & Entrepreneur)
  • Color mode: The artwork should be submitted as CMYK (four-color process) at the actual size of the product.
  • Logos and Type: should be submitted in vector format with all fonts converted to outline. Logos submitted without additional art will be printed on a white cover.
  • Raster Files: When vector files are not possible, raster files of text or logos will be accepted at the actual printed size using a resolution of 900-1200 dpi.
  • Photo Images: any photo images should be at least 300 dpi at the actual printed size.
  • Non-bleeding Content: should be at least one-half inch (1/2") away from the final trim size of the product. Acceptable file formats include .ai, .ps, .eps, .psd, .tiff, and .pdf.

    File Formats: PDF files are to be set for “Press Quality” or with all fonts embedded or converted to outlines. The acceptable file formats include .ai, .eps, .psd, .tiff, and .pdf. All files should be at a resolution of at least 300 dpi at actual print size. Packaged files including the fonts and images from InDesign® or Quark™ may also be accepted.


    Fonts: All fonts should be converted to outlines, embedded, or submitted with the artwork. Fonts that are not converted to outlines, embedded, or submitted with the art will be replaced with fonts from our in-stock library. If file alteration is necessary, all fonts must be submitted with the artwork. 


  • Colors may be CMYK; however, extra charges may be incurred for an exact PMS match.
  • Artwork must be in the correct orientation (landscape or portrait) to fit the product including the bleed. Templates are available.

    STAMPING - Foil decorating or embossing
  • File Formats: Vector art created in Adobe® Illustrator® (.ai, .pdf, .eps) is preferred. All elements of the artwork should be solid black. Raster (.psd, .tiff ) artwork may be accepted with a resolution of at least 900-1200 dpi at actual stamping size and must be solid black.




  • Confirmation of receipt for your order will be sent within 24 hours.
  • We are not responsible for orders not received. 

    Copy ..........................................................$260.00 (G) per page
    Repeat Copy with no changes.........$180.00 (G) per page
    Minimum Quantity: 250 units per item

    All order cancellation requests must be made in writing. Orders will be subject to all costs incurred to date and a cancellation charge of $50.00 (X). 

  • Confirming Orders: All correspondence to the factory confirming orders must be clearly marked as “Confirmation.” The factory will not be responsible for duplication of orders.
  • Complaints: Must be made within 10 days after receipt of shipment. 

  • Change of copy or logo: Add $80.00 (G) per change.
  • Stamping dies are additional at $56.00 (G) per copy. 

    SunGraphix assumes that all artwork submitted for imprint reproduction, to produce an order, is in full compliance with the laws governing copyright, trademark, etc. 

    Note: By placing an order the purchasers agree not to hold SunGraphix liable for any damages, cost and/or expenses arising under these laws as a result of SunGraphix use of said artwork. 

    As a result of variances in materials and other circumstances beyond our control, SunGraphix cannot guarantee continuity of shade, color, size, texture, or construction of finished goods from lot to lot. As a result of manufacturing tolerances, all dimensions have acceptable variations of one-half inch (1/2"). 

    Note: SunGraphix is not liable for delays due to acts of God, material shortages, shipping or customs interventions. 

  • Hot Foil stamping: Gold, Silver, Red, Blue, Black or Clear
  • Line Copy: Four lines of uniform copy.
  • Fonts: for imprinting should be sans serif for best quality and at least 12 point.
  • Imprint Position: Please specify exact position, otherwise the standard position (front cover bottom center) will be used.
  • Die Charge: $56.00 (G) (one-time charge)
  • Additional Stamping Charge: $42.50 (G) Set -up per additional color or position plus $0.55 (G) running charge per book. 

    Sent after the order is produced regardless of when the order ships. 

    Absolute minimum on any style is catalog minimum. 

  • All order changes must be made in writing.
  • Note: Changes may delay shipment and may incur charges. 

  • Email:
  • Fax: 207-402-3401.
  • Phone: no phone orders will be accepted. 

    OVERRUNS & UNDERRUNS While we strive to ship the quntity ordered, ALL orders are subject to 5% overrun or underrun, orders will be billed accordingly. Note: Exact quantities not available. 

  • Standard: Bulk 

    Add a pen loop to any planner, or journal for only 0.56 (G) 

    Minimum Billing Charge: $35.00 (G)
  • Individual names or initials on one line, up to a maximum of 24 characters: $1.90 (G) per name. The customer must supply a name list in an Microsoft Excel file, Microsoft Word or other text file. Standard type style for personalization is Trade Gothic.
  • All uppercase is used unless otherwise specified.
  • Standard Point Sizes Used: 12 point for small/pocket sizes, 14 point for medium/large sizes. 

    Art templates for all products can be found here. 

    10 days unless otherwise noted in catalog. Custom products will be determined at the time of the quote. 

    All proof requests must be noted on the purchase order. There is no charge for the first proof. The charge for multiple proofs of customer changes is $18.00 (G) each. Unless noted otherwise on purchase order, electronic proofs will be emailed.

    Paper Proofs
  • Paper proofs will be faxed upon request.
  • An order will be placed on hold until the written approval of the proof has been received at factory.
  • Credit will not be issued on art errors after the factory has received final approval. 

    Product Proofs
  • 4-Color Process Items: Call factory for pricing
  • Hot Stamped Items: $46.00 (G). Dies are additional. Any revisions on proofs will be charged a new proof charge, which will include any additional die or art charges. 

  • Any returned product must have an authorization number, obtained in writing, prior to returning merchandise for any reason.
  • Unauthorized returns will be rejected and returned by our Receiving Department. 

    All applicable state and local sales tax will be added to your invoice. State law requires us to invoice our customers for sales tax if we do not hold a valid, properly completed and signed sales tax exemption/resale certificate for the state the product is shipping to. A valid sales tax exemption/resale certificate must be received with the order in order for tax not to be charged. The decision relating to the validity of the tax certificate rests solely with the corporate finance department. 

  • Random Samples: random samples available at shipping cost. All samples are shipped via UPS ground via third party billing. A shipping account number must be provided when placing the sample request.
  • Spec Samples: hot stamped items $46 (G). Dies are additional. Any revisions on proofs will be charged new proof charges, which will include any additional die or art charges. Call the factory for 4-color process items.
  • Virtual Samples: No charge 

    FOB: Dallas, Texas 75019 or Camplain, NY 12919. Please see the catalog page for the designated FOB. SunGraphix will ship by the best available method and carrier, unless otherwise specified and reserves the right to ship from other facilities. 

  • Freight charges are prepaid and will be added to invoice. We are not responsible for carrier delays. Once the shipment is delivered to the carrier the factory is no longer responsible for transit delays or damages. Any such claims must be filed directly with the carrier.
  • C.O.D. Shipments: Not available. Orders may be charged to a major credit card.
  • Third Party Freight Billing: Insurance must be handled by consignee, if any selected 3rd party charges are charged back to SunGraphix, these charges and any associated fees will be billed separately to your account.
  • Foreign Shipments, Export Papers, & Special Packaging: Shipments outside of the continental United States will be charged $35.00 (X) for paperwork processing. Declared values will be the catalog pricing unless otherwise requested. An additional charge will be levied for special packaging. Please identify your custom broker. 

    Net 12/1/2017 for all dated products
    Net 10 days for all non-dated products